Print Production Specialist at UN Women in New York, New York
Grounded in the vision of equality enshrined in the Charter of the United Nations, UN Women works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the centre of all its efforts, UN Women leads and coordinates United Nations System efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.
The Strategic Partnership Division (SPD) is responsible for proactively driving the strategic positioning of UN Women so that the size, sources and predictability of its resources help the organization achieve its strategic goals. SPD is organized into three branches: Resource Mobilization, Civil Society, and Communications.
Under the supervision of the Chief of Communications & Advocacy, the Print Production Specialist coordinates print production and translation matters for the Communications Team as well as other UN Women sections at HQ. S/he also advises UN Women colleagues on production and branding issues, ensuring that UN Women publications, documents, websites and other products adhere to UN Women’s corporate design guidelines for consistent and effective branding. S/he maintains a roster of designers and printers, develops specifications for bids and ensures quality control in the production of UN Women publications. S/he is also responsible for monitoring stocks and digital archives of UN Women publications and timely reprinting/ reproduction thereof. The PrintProduction Specialist promotes a client, quality and results-oriented approach.
Duties and Responsibilities
Summary of Key Functions :
Coordinates the production of UN Women publications:
Reviews publication plans with UN Women sections at HQ, provides advice as to format, print-run, timeline etc. and develops a production plan on this basis.
Develops specifications for production processes and initiates competitive bidding process as needed with graphic designers, printers, photo researchers, copy editors etc; prepares presentation of selected vendors to UN Women’s Procurement section and ensures preparation of contracts.
Oversees all stages of the production process, such as design, printing, and copy editing to ensure timely and efficient production of high-quality print products; in this function, acts as focal point for and intermediary between editorially responsible sections and vendors to ensure that all needs for production of cutting-edge publications are met.
Manages process of ISBN issuance and registration.
Updates and expands roster of vendors; coordinates the recruitment of designers on retainer contracts.
Advises on the development of a new system for production planning, registration, review, and tracking of expenses.
Advises UN Women sections at HQ and in the field as well as National Committees on branding issues, and strengthens UN Women’s brand through publications programme:
Ensures adherence to UN Women Graphic Standards and production guidelines in all UN Women products, such as publications, documents, websites and promotional items, and advises HQ sections and field offices accordingly.
Advises on further developing and improving such graphic standards and production guidelines, and coordinates the branding process accordingly.
Advises on and coordinates the development of graphic design templates for thematic and/or functional publication series to strengthen UN Women’s brand.
Oversees distribution of publications:
Ensures that all UN Women publications are published on UN Women websites to increase recognition of UN Women as a knowledge provider on gender issues.
Supervises distribution of UN Women publications to key target audiences and field offices; to that end, supervises updating and expansion of UN Women contacts database and shipment of publications; drafts cover letters for publication distribution and other related correspondence.
Responds to requests from the field to backstop publication launches and dissemination.
Directly supervises distribution assistants.
Expands and coordinates relationships with UN Publications as well as commercial distributors and universities to increase outreach; ensures timely provision of marketing material and publications to distributors; monitors sales figures and ensures receipt of funds.
Manages inventory and digital archive of UN Women publications:
Updates and expands UN Women publications database/ inventory and makes records available on the Intranet.
Establishes print production taxonomy in the Digital Asset Management System and archives all digital design files since the establishment of UN Women; maintains print file section of the Digital Asset Management System for easy access and reproduction.
Issues regular alerts on new products.
Advises on and initiates timely reprinting of publications as needed.
Coordinates translations of UN Women publications, the website and other material:
Initiates and coordinates the recruitment of translators and proofreaders on retainer contracts.
Maintains roster of translators and proofreaders in main UN languages to ensure high-quality translations.
Coordinates all translations for the UN Women website between web editors, translators and proofreaders.
Coordinates translations of UN Women publications and other material between designers, translators and proofreaders.
Coordinates interpretation services for events upon request.
Advises UN Women colleagues on translation matters.
Impact of Results:
The results have a substantial impact on the visibility of UN Women through coherent visual presentation and dissemination to increase the reach to target audiences. The results also have an impact on the quality of UN Women publications through systematic review of publication plans, compliance with graphic standards and design/ format, and quality control of translations.
Ethics and Values: Demonstrating/safeguarding ethics and integrity.
Organizational Awareness: Demonstrate corporate knowledge and sound judgment.
Very effective at multi-tasking.
Focuses on impact and results for the client.
Interacts effectively with all levels of the organization, including senior management.
Consistently approaches work with energy and a positive, constructive attitude.
Identifies opportunities and builds strong relationships with clients and partners.
Demonstrates exceptional ability to remain calm, in control and good humored even under pressure and tight deadlines.
Participates effectively in team-based, information-sharing environment, collaborating and cooperating with others.
Working in Teams: Acting as a team player and facilitating team work.
Communicating Information and Ideas: Facilitating and encouraging open communication in the team, communicating effectively.
Self-management and Emotional intelligence: Creating synergies through self-control.
Excellent understanding of production processes; and experience in production and branding.
Excellent understanding of graphic design and photography standards.
Excellent knowledge and experience working with graphic design software, such as InDesign.
Knowledge of commercial marketing of publications; experience in liaising with UN Publications.
Good understanding of the main processes related to distribution.
Excellent organizational and time management skills.
Excellent editing skills.
Demonstrated ability to build and nurture strong relations and to communicate sensitively, effectively and creatively across different constituencies.
Good IT skills, including databases and office software packages.
Experience working with FTP servers and other web-based management systems.
Familiarity with the UN.
Familiarity with gender issues.
Required Skills and Experience
Master degree (or equivalent) in Graphic Design, Studio Art, Publishing, Marketing, or related field.
Minimum of 5 years relevant experience in Project Management, Branding, Print Production, Production Management, Art Direction at the national or international level.
Fluency in English (written and oral)
Knowledge of another UN language is an asset
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